The Project Administrator performs a variety of administrative tasks in support of the Project Managers. Using advanced computer skills and strong organizational abilities, the Project Administrator assists in the effective day-to-day operations of the division in successful completion of projects.

Responsibilities

• Provide support to project team through day-to-day coordination of ongoing projects and related project requirements including purchase orders, material tracking and project reports
• Effectively interface with internal project stakeholders, project managers, fleet, tools, and facilities
• Responsible for entering all project data in electronic systems such as creating invoices, Excel data entry and tracking payables
• Review and submit weekly timesheets for accuracy
• Coordinate and book meetings as required
• Assist with construction handover packages and close out documentation
• Maintain all project documents – file structure management
• Generate invoices as required and collaborate internally with Accounts Receivable and Payable
• Ensure timely delivery of project data to customers and stakeholders
• Identify material requirements and procurement and issue Purchase Orders

Qualifications and Requirements

• One to three (1-3) years experience in a financial/administrative role
• Post-Secondary education is required. Focus in Business Administration or related field is preferred
• Experience with accounting and ERP platforms is an asset
• A Professional Project Management designation or demonstration of working towards same is an asset
• Experience with sage is an asset
• Highly organized with ability to multitask and meet tight deadlines
• Strong attention to detail, accuracy and able to maintain the highest quality of written and verbal communication skills
• Excellent Microsoft Excel skills; Proficient in Microsoft Office, Microsoft Word, and general computer skills
• Ability to adapt quickly to changing demands
• Ability to protect confidential and sensitive information
• Self-motivated with the ability to work independently with minimal supervision as well as a team player

K-Line Group is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At K-Line, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require accommodation.