Project Administrator

K-Line Maintenance & Construction Ltd.

We currently have an opportunity available to be based out of Calgary for the position of Project Administrator

The Project Administrator performs a variety of administrative tasks in support of the Project Managers. Using advanced computer skills and strong organizational abilities, the Project Administrator assists in the effective day-to-day operations of the division in successful completion of projects.

Responsibilities

  • Provide support to project team through day-to-day coordination of ongoing projects and related project requirements including purchase orders, material tracking and project reports
  • Effectively interface with internal project stakeholders, project managers, fleet, tools, and facilities
  • Responsible for entering all project data in electronic systems such as creating invoices, Excel data entry and tracking payables
  • Review and submit weekly timesheets for accuracy
  • Coordinate and book meetings as required
  • Assist with construction handover packages and close out documentation
  • Maintain all project documents – file structure management
  • Generate invoices as required and collaborate internally with Accounts Receivable and Payable
  • Ensure timely delivery of project data to customers and stakeholders
  • Identify material requirements and procurement and issue Purchase Orders

Qualifications and Requirements

  • One to three (1-3) years experience in a financial/administrative role
  • Post-Secondary education is required. Focus in Business Administration or related field is preferred
  • Experience with accounting and ERP platforms is an asset
  • A Professional Project Management designation or demonstration of working towards same is an asset
  • Experience with sage is an asset
  • Highly organized with ability to multitask and meet tight deadlines
  • Strong attention to detail, accuracy and able to maintain the highest quality of written and verbal communication skills
  • Excellent Microsoft Excel skills; Proficient in Microsoft Office, Microsoft Word, and general computer skills
  • Ability to adapt quickly to changing demands
  • Ability to protect confidential and sensitive information
  • Self-motivated with the ability to work independently with minimal supervision as well as a team player

K-Line Group is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At K-Line, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require accommodation.

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