Payroll Assistant

K-Line Group of Companies

We are currently seeking a Payroll Assistant to join our team

The Payroll Assistant is a vital member of the HR/Payroll team, working closely with the Team Lead to assist in the successful preparation and production of payroll on a weekly basis. This role will also support employees and other departments with any payroll related inquiries or issues.


  • Assist in full cycle processing of the weekly payroll for salary and hourly for approximately 400 unionized and non-unionized employees across multiple provinces in Canada
  • Identify and resolve individual data anomalies and discrepancies and escalate problems as required
  • Update employee records to internal Sage Payroll System
  • Enter weekly equipment and labour cost related data by job in Sage
  • Process union remittance, update and maintain union rates and funds
  • Create, maintain, and control employee files and related documentation and records of a payroll and/or HR nature
  • Generate and maintain payroll related reports as required including metrics, audits, and other special requests
  • Produce official Confirmation of Employment Letters when requested and all Record of Employment (ROE) notices for employees
  • High volume weekly data entry including timesheets
  • Respond to all internal and external customer inquiries in a timely manner
  • Other duties may be assigned to support Finance team activities

Qualifications and Requirements:

  • Minimum two (2) years’ previous work experience in Payroll/Data Entry
  • Experience in union and non-union environments
  • Experience with Sage and HH2 is an asset
  • Post-secondary education with a preferred focus in Payroll, Accounting, or Finance
  • Successful completion of or working towards a Payroll Compliance Practitioner (PCP) designation is an asset
  • Financial acumen and high proficiency working with numbers
  • Excellent computer skills, keyboarding, and proficiency with Microsoft Office and Accounting software
  • Highly organized with exceptional attention to detail, accuracy, and thoroughness
  • Able to produce large volumes of information efficiently and effectively while meeting tight deadlines
  • Strong customer service and interpersonal skills
  • Maintain strong sense of confidentiality and discretion
  • In office and remote based on business needs

K-Line Group is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At K-Line, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require accommodation.

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