Junior Project Coordinator

K-Line Maintenance & Construction Ltd.

We are seeking a Junior Project Coordinator to join our team based out of Stouffville, Ontario!

As a Junior Project Coordinator, your role is to support the Operations division performing a variety of administrative tasks relating to the activities of multiple projects. Reporting to the Program Manager, the Junior Project Coordinator assists in the effective day to day operations of the division. The ideal candidate will have excellent time management and organizational skills.

 Responsibilities

  • Coordinate materials, locates, permits and other related information to ensure upcoming job sites are prepared and equipped for commencement of the job
  • Prepare and assemble written reports (daily, weekly, monthly, etc.) as required
  • Assist with budget preparation and tracking, and sales forecasting
  • Prepare and issue Purchase Orders
  • Generate invoices as required and collaborate internally with Accounts Receivable and Payable
  • Provide day to day support to the Project Managers
  • General office administration including ordering office supplies, shipping and receiving functions, and scheduling customer appointments
  • Compile weekly time sheets, allocating board classifications per employee and sending to Payroll
  • Collect and submit customer specific documentation daily
  • Respond to all internal and external customer inquiries in a timely manner
  • Assisting with the preparation of safety meeting materials
  • Other duties may be assigned to support team activities

Qualifications and Requirements

  • High school diploma, or equivalent, is required
  • Minimum two (2) years’ previous work experience in a Project Coordination, Administrative or related role
  • Post-secondary education in a related field is strongly preferred
  • Previous direct experience working in a high voltage construction environment is an asset
  • Familiarity with SAGE is an asset
  • Excellent computer skills including proficiency with Microsoft 365
  • Highly organized with the ability to multitask efficiently and effectively while meeting tight deadlines
  • Able to work independently with minimal supervision as well as in a team environment
  • Strong written, verbal and interpersonal communication skills
  • Keen eye for detail
  • This position will be in office/remote based on business needs

The K-Line Group is an equal opportunity employer. Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.

We thank all applicants for their interest in this opportunity. Only those candidates who are selected for the interview will be contacted.

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