Human Resources Assistant

K-Line Group of Companies

We are looking for an HR Assistant to join our team based out of Stouffville, Ontario

As the Human Resources Assistant, you will wear multiple hats while supporting the daily operations of the Human Resources Department, covering a wide range of administrative tasks. This role will support core HR functions such as talent acquisition, employee relations, on and off boarding, and various project work.


  • Prepare, post, and maintain job postings on internal and external recruitment sources
  • Screen resumes and shortlist candidates for the hiring manager. Coordinate the interview process by scheduling interviews, preparing materials and conducting reference checks as required
  • Provide day-to-day HR guidance, support and interpretation of existing HR policies, procedures and programs
  • Assist in the creation and distribution of K-Line’s monthly employee newsletter
  • Responsible for the administration of HR documentation and data entry
  • Support the onboarding process, including coordinating pre-employment paperwork and orientation sessions, and facilitating orientation sessions
  • Update and maintain HR related material and information for the corporate website, LinkedIn page and other digital outlets
  • Assist in coordinating all HR-related initiatives and programs, including but not limited to employee engagement initiatives, HR projects, HR reporting, meetings, etc.
  • Provide backup assistance in monitoring the HR inbox and address employees’ general inquiries, flagging and escalating issues to HR leaders
  • Assist in coordinating employee functions and social events

Qualifications and Requirements

  • Post-secondary education is required. A focus in Human Resources or Business Administration is preferred
  • Minimum one (1) year relevant HR experience in a fast-paced environment
  • Previous experience in the utility, energy or construction industry is an asset
  • Previous experience in a unionized environment is an asset
  • Strong sense of confidentiality and discretion
  • Ability to prioritize and manage conflicting demands
  • Excellent communication skills both verbal and written
  • Ability to interact and build professional and effective working relationships with employees at all levels of the organization
  • Proficient with Microsoft Office Suite
  • Self-motivated with the ability to work independently with minimal supervision and with a team

K-Line Group is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At K-Line, we respect, encourage, and celebrate our diversity. If contacted for an employment opportunity, please advise if you require accommodation.

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